Privacy Policy of www.wesub.eu
1. General Information
This Privacy Policy describes how we process the personal data of individuals who visit the website available at www.wesub.eu (hereinafter the “Website”).
The Website has an informational and marketing purpose. It presents our subscription-based financing model, the WeSub solutions offered for various industries, information about our partners and the WeSub Group, as well as blog content. The Website also allows you to contact us through a contact form.
The Website is intended for businesses and for people responsible for sales, finance or business development on the side of our partners and clients. It is not intended for children under the age of 16.
2. Data Controller and Contact Information
2.1. Data Controller
The controller of the personal data collected through www.wesub.eu is:
WeSub S.A.
ul. Adama Branickiego 15
02-972 Warszawa, Polska
KRS: 0000891739, REGON: 388564561, NIP: 9512516964
Depending on the content and geography of your inquiry, companies from the WeSub Group may also participate in the processing:
- WeSub Suisse S.A., Avenue des Boveresses 44, 1010 Lausanne, Switzerland
- WeSub France SAS, Impasse De La Ravoire, 74370 Epagny Metz-Tessy, France
As a rule, WeSub S.A. is the controller for data collected via the Website’s contact form. If your inquiry concerns the Swiss or French market, the controller may be WeSub Suisse S.A. or WeSub France SAS respectively.
2.2. General Contact
For general matters, you can contact us at:
e-mail: biuro@wesub.pl
2.3. Data Protection Contact
For matters related to personal data processing (including exercising the rights described in section 7), you can contact us at:
e-mail (RODO): iod@wesub.pl
3. Data We Process When You Use www.wesub.eu
3.1. Automatically collected data (server logs, basic analytics)
When you use the Website, our systems automatically save standard information in server logs, such as:
- your device’s public IP address,
- date and time of the connection,
- URL of the viewed page,
- URL of the previously visited page if the visit resulted from clicking a link,
- browser and operating system details,
- server response code and basic error information.
We generally do not link log data with identifiable individuals. The data is mainly used to ensure the security and stability of the Website, diagnose technical issues and create aggregated statistics.
We may also use analytics tools provided by external vendors to better understand how visitors use the Website. These data are processed in aggregated form without identifying individuals.
3.2. Data you provide voluntarily through the contact form
The Website includes a contact form with the following fields: Name, Email, Title, Message.
When you use the form or contact us by e-mail, we may process:
- your name and surname,
- email address,
- company name if included in your message,
- phone number if provided,
- the content of your message and any attachments.
We only require the data needed to respond.
4. Purposes, Legal Bases and Retention Periods
We process personal data in accordance with the GDPR, in particular Article 6(1). Below is a summary of the main purposes, legal bases and retention periods.
4.1. Table of processing purposesetwarzania
| Purpose | Legal basis (GDPR) | Retention period |
|---|---|---|
| Ensuring the functioning of the Website, security and traffic analysis (server logs, basic analytics) | Art. 6(1)(f) – our legitimate interest in running the Website, analysing statistics and preventing abuse | Until the limitation period for any claims related to the Website’s functioning or until a valid objection is raised |
| Responding to inquiries sent through the contact form or e-mail and maintaining correspondence | Art. 6(1)(f) – our legitimate interest in communicating with individuals interested in our offer or cooperation; in some cases Art. 6(1)(b) when the contact aims at concluding a contract | For the duration of correspondence and for the period necessary to protect against claims (generally up to 3 years unless longer required by law) |
| Establishing, pursuing or defending legal claims | Art. 6(1)(f) – our legitimate interest in protecting our rights | Until relevant limitation periods expire |
| Fulfilling legal obligations (for example tax or accounting obligations) | Art. 6(1)(c) – legal obligation of the controller | For the period required by applicable law |
If we add new Website functions in the future that rely on consent (for example newsletters or additional forms), we will provide a separate notice and allow you to give or withdraw consent.
5. Data Recipients
Your data may be shared with:
- IT and hosting service providers,
- providers of analytics or marketing tools acting under relevant agreements,
- consultants or legal advisors when necessary to protect our rights,
- other companies from the WeSub Group, in particular WeSub Suisse S.A. and WeSub France SAS, if needed to handle market-specific inquiries.
All recipients process data only according to our instructions and under appropriate agreements when acting as processors.
6. Transfer of Data Outside the EEA
We aim to process personal data within the European Economic Area. There may be cases when data are transferred outside the EEA due to the tools or services we use.
In such cases:
- we use providers established in countries approved by the European Commission as offering adequate protection, or
- we sign standard contractual clauses approved by the European Commission and apply additional safeguards when required.
You can request more details on these safeguards and a copy of the clauses.
7. Your Rights
You have the following rights in relation to your personal data:
- right of access and to obtain a copy of your data,
- right to rectification of inaccurate or incomplete data,
- right to erasure when there is no legal basis for further processing,
- right to restrict processing in certain situations,
- right to object when processing is based on legitimate interest,
- right to data portability when processing is based on consent or a contract and carried out automatically,
- right to withdraw consent at any time when it is the legal basis,
- right to lodge a complaint with the supervisory authority. In Poland, this is the President of the Personal Data Protection Office (UODO).
To exercise these rights, contact us using the details listed in section 2.
8. Cookies
8.1. What cookies are
Cookies are small text files stored on your device while you use the Website. They usually contain:
- the domain name they come from,
- storage duration,
- a unique identifier.
Cookies do not directly identify the user but may be linked to other information.
8.2. Types of cookies used on the Website
The Website may use:
- cookies necessary for the proper functioning of the Website,
- functional cookies remembering selected settings,
- analytical or statistical cookies providing aggregated information on how visitors use the Website.
The scope of cookies may change as the Website evolves. Detailed information may be displayed in the cookie banner or consent management tool if implemented.
8.3. Managing cookies
Most browsers allow you to block, delete or manage cookies. Instructions are available on the support pages of each browser.
Please note that completely disabling cookies may limit some Website functions.
9. Data Security
We apply technical and organisational measures to protect your data against unauthorised access, loss, destruction, damage or unlawful processing. Only authorised persons who are bound by confidentiality can access the data.
10. Other Websites and Portals of the WeSub Group
Other websites operated by the WeSub Group exist, including the WeBook client portal at webook.wesub.pl. Those sites may have their own privacy policies. This document applies only to the Website.
11. Changes to the Privacy Policy
We may update this Privacy Policy in particular in case of:
- changes in the law,
- development of the Website,
- implementation of new tools or functionalities that affect data processing.
The current version will always be available on the Website along with the date of the last update.